Code of Ethics and Conduct

Version 1.1 · 28 September 2026

Purpose

The Open Science in Management Summit, October 8-9, 2026, is committed to providing a welcoming, inclusive, and respectful environment for all participants. We want everyone to feel comfortable sharing ideas, asking questions, and engaging with others, regardless of background, career stage, or familiarity with open science practices.

This Code of Ethics and Conduct sets out expectations for how we treat one another and how we handle research, data, and tools at the summit, and explains how concerns can be raised. It applies to all participants, speakers, mentors, organisers, funder representatives, and invited guests, in all summit spaces, in person and online: the sessions, the group dinner on the evening of October 8, 2026, shared documents and chat channels, social media discussion of the summit, and pre- and post-event communication among participants. It reflects Open Science NL’s requirements for funded events and the summit’s commitment to open, transparent, and reproducible science.

Expected Behavior

We ask all participants to contribute to a positive and constructive atmosphere. Among other things, this means:

• Treating everyone with respect and courtesy, regardless of career stage, institution, or viewpoint.
• Engaging with ideas critically but constructively and being open to different perspectives on open science practices.
• Being mindful of the space you take up in discussions and actively making room for others to contribute.
• Respecting others’ time and attention during presentations and group sessions.
• Using inclusive language and being considerate of how your words may land with others.
• Telling the organisers in advance of any access, dietary, or participation needs so that we can do our best to meet them.
• Drinking responsibly. Alcohol will be available at the group dinner but is never obligatory, and intoxication is not an excuse for behavior that breaches this code.

Research Integrity and Confidentiality

Participants present their own work honestly, credit collaborators and sources accurately, disclose funding and conflicts of interest relevant to the work they present, and do not present preliminary findings as established results. Where data, code, or materials are described as open, participants should be prepared to say where and under what license they are available.

Work shared at the summit that is not yet public, including preprints in preparation, unpublished data, and ideas raised in discussion, may not be cited, circulated, or reused without the explicit permission of the person who shared it. Ask before you share.

Sessions may be photographed or recorded by the organisers only where this is announced in advance, and participants may opt out. Participants may not record sessions or conversations, or run automated note-taking or transcription tools, without the consent of everyone involved. Please do not photograph slides that a presenter has marked as not for distribution.

Use of AI Tools

We welcome responsible use of generative AI and treat transparency about it as part of open science practice. This means:

• Disclosing it: if AI tools contributed substantively to a submission, presentation, or analysis, say so and describe how. AI systems are tools, not authors, and the presenter remains fully accountable for accuracy, including checking that references and quotations exist.
• Respecting others’ work: do not upload unpublished data, manuscripts, or session recordings shared at the summit into AI services without the owner’s consent, since this may transfer their work to third parties.
• Obtaining consent for AI note-takers: automated meeting assistants and transcription tools fall under the recording rules above.
• Not impersonating anyone: do not create AI-generated images, audio, or text that depict or impersonate summit participants.

The organisers will not enter reports, complaints, or personal data about participants into external AI tools.

Unacceptable Behavior

The following behaviors are not acceptable at the summit:

• Discriminatory, racist, intimidating, harassing, demeaning, or threatening speech or actions.
• Unwelcome sexual attention or physical contact.
• Bullying, stalking, or any real or implied threat of physical harm.
• Sustained disruption of speakers, sessions, or group work.
• Retaliation against anyone who reports a concern or participates in investigating one.
• Recording, photographing, or transcribing sessions or conversations without consent, or creating AI-generated content that impersonates participants.
• Advocating for or encouraging any of the above.

We recognize that critical discussion of ideas, including open science practices and research methods, is a core part of the summit. Respectful disagreement and vigorous debate are welcome. The line is crossed when behavior becomes personal, intimidating, or exclusionary.

Attribution

This Code of Ethics and Conduct was adapted from the Open Science Communities Code of Conduct ↗ (version 1.0), which was itself adapted from the Society for the Improvement of Psychological Science code of conduct, the Geek Feminism wiki, the American Library Association code of conduct, and Community Covenant v1.0.

The summit is funded by Open Science NL ↗ (NWO; grant number 500.010.2642). We are committed to providing an inclusive and safe environment in line with Open Science NL’s requirements for funded events.

Acknowledgement

By registering for the summit, participants confirm that they have read and agreed to this Code of Ethics and Conduct.